Choosing the right asset data collection vendor

Three years after the City of Plano, Texas collected pavement condition data, the Data Transfer Solutions (DTS) Mobile Asset Collection vans, or MAC vans, were back on the streets in north Texas. Because pavement distresses increase over time, it’s common practice to recollect condition data periodically to ensure roads are well-maintained and necessary funds are made available for improvements.

The Lonestar State is no stranger to MAC vans—more than a dozen cities, counties and municipalities rely on the fleet to collect and provide revised assessments every few years. These slow-ride routes provide valuable images of pavement distresses, right-of-way assets and GPS attributes that are crucial to capital improvement planning. The updated data is then imported into asset management software. Plano had a system in place for several years and only required data collection to keep it up to date. For some agencies, however, procuring an asset data collection vendor is done in parallel with developing or refining their Strategic Asset Management Plan.

Selecting the right software can be tough. Software licenses are an investment, and if properly planned, configured and maintained, the return on investment is high. When possible, consider how many other departments will have asset management needs in the future. While some software is limited to certain asset types, DTS’ VUEWorks solution is asset agnostic. This can be an appealing option when a city’s utilities, parks and roads departments are all in the market for a solution.

Configurability and expandability are also important to bear in mind during the software selection process. VUEWorks is a configurable, commercial off-the-shelf solution with tons of growth potential. If the stormwater group needs to be added to a workflow, while the engineering department is ready to implement, and when warehouse inventory needs to be tracked, assigned and returned, VUEWorks can accommodate the expansion. If non-spatial building assets need to be collected and condition assessed, VUEWorks includes mobile applications, too.

Kathy Nelson

VUEWorks Training Specialist
Orlando, Florida

+1 407 587 4051